Fees for Copying Records

All office records, test results, x-ray films etc. are the property of the clinic. The doctor is required by law to maintain the records for a period of time after the course of treatment has expired. Patients may request and are entitled to copies of their records but not the originals.  This includes x-rays! Typically, the […]

Continue reading

CMT And E&M On The Same Visit

The chiropractic manipulative treatment (CMT) includes a pre and post service evaluation. The insurance companies, to their advantage, interpret this to mean that the “pre and post service” constitutes an Evaluation and Management service. When a CMT and E&M occur on the same visit/day, they will generally pay the least expensive service (the CMT) and […]

Continue reading

Paper Claim Printing Standards

Insurance companies use optical scanners to read paper claim forms and convert the information on them into an electronic format. This prevents the claim from having to be keyed into the computer by hand. Scanners can read approximately 2500 claims per hour and they have a 97 to 98 percent accuracy rate. Claims must meet […]

Continue reading

Medicare Initial Treatment Date – Blocks 14 & 15

When completing claims for most insurances, item 14 is for the date of onset – the date that the patient’s problem began and this date should be qualified with the qualifier 431 – Onset of Current Symptoms or Illness (The only other valid qualifier for item 14 is 484 – Last Menstrual Period) And item 15 is used […]

Continue reading

Indicating Assignment on the Claim Form

A short definition of assignment is, “who gets the money | insurance check | EOB.” The insured is the beneficiary of the insurance. In order for you to receive the insurance payment from the insurance company, you need permission from the insured (or other authorized person usually the spouse or parent). Accepting Assignment The insured […]

Continue reading

VA Claims

Chiropractic services are part of the standard Medical Benefits Package available to all eligible Veterans. All paper claims (HCFA-1500) should be mailed to: VHA Office of Community Care PO Box 30780 Tampa FL 33630-3780 … where they will be converted into EDI (electronic) format. VA claims can also be sent electronically. The payor ID for electronic […]

Continue reading

Rejected Superbills

Superbills are a mainstay of the cash practice. They contain information that the patient can use file their own insurance claims. A major problem with a superbill is that since they are simply a printout on plain paper which means that they could be reproduced and fraudulent claims then submitted by the patient. That’s why […]

Continue reading

Option 2 on the Medicare ABN

Option 2 on the ABN form [the Advanced Beneficiary Notice] should not be used as a way to circumvent the requirement to file the Medicare claim for the patient. Only in the event that a patient requests that you not file their Medicare claim, Option 2 on the ABN form can be used and the […]

Continue reading

Reporting Changes in Ownership or Location to Medicare

Providers have 30 days to update their enrollment information to reflect: A change in ownership An adverse legal action, or A change in practice location. Owners are individuals or corporations with a 5 percent or more ownership or controlling interest. Failure to comply could result in revocation of your Medicare billing privileges. Resources: Medicare: Vulnerabilities […]

Continue reading

Medicare Adjustment Modifier AT & GA filed to Palmetto

The Medicare contractors have some leeway in the interpretation of the rules. Cahaba allowed chiropractors to modify the adjustment with AT & GA. However, it appears that Palmetto does not allow this. The AT modifier is used to indicate that the chiropractic adjustment is provided as an active/corrective treatment for an acute or chronic subluxation […]

Continue reading